Office

• Manage the day-to-day running of our NYC office operations, ensuring services are provided in an efficient manner, including but not limited to reception, deliveries, stocked kitchen, conference room management, office supplies, repairs and maintenance, and more.
• Manage relationships with facilities vendors including cleaning services, maintenance contractors, food/beverage, etc; and office logistics, such as purchasing office equipment, software, and online services.
• Ensure our workspaces, meeting rooms and kitchen are clean, organized and tidy at all times.
• Ensure we remain compliant with workplace safety expectations.
• Maintain office covid policies, updating posted notices and signage.
• Arrange in-office meals on an as-needed basis. 
• Assist with ad-hoc requests from employees and office visitors.
• Provide support with office moves as needed.
• Assisting the finance department with administrative tasks as needed; and managing invoicing, bills, expense reports, and purchase orders.
• Full cycle processing of vendor invoices, employee expense reports, fixed assets & credit card transactions including validation, coding, entry, tracking & payments.
• Booking and approving transport, flights, and accommodation. 
• Work closely with the company’s highest managers and stakeholders.

Employee Experience

• Create and implement employee engagement initiatives and programs that are aligned with company goals and objectives and within budget.
• Plan and execute large-scale company events, both in-person and virtual, such as parties, happy hours, lunch and learns, off-sites, and more!
• Identify and implement new opportunities to enhance a sense of belonging and social connection in a hybrid, distributed environment.
• Serve as a resource to employees to ensure they feel fully engaged and are experiencing Gloat as a great place to work.
• Maintain a well-organized and communicated agenda of events, actions, and experiences for employees.
• Take an active part in the planning and execution of the employee and company wellbeing activities and initiatives, together with the HR team. 
• Oversee the distribution of employee swag and manage the swag inventory.
• Participate in the employee onboarding process including welcoming new employees, sharing pertinent job resources and details, distributing swag, provisioning tech and home office setups, and maintaining an employee info database. Continue to audit and collaborate on all onboarding processes to ensure they remain impactful and efficient and are delivering value.
• Provide HR with administrative support and project management as needed.
• Keep our Guru pages updated with relevant information.
• Consistently evaluate current partnerships (office, subscriptions, engagement, etc.) and look for new opportunities and offerings.
• Communicate and plan ahead for when remote and international employees will be visiting the office to encourage awareness and collaboration opportunities.
• Welcome and orient new and visiting employees to the office.